Location: Singapore (hybrid) / Any Southeast Asia cities (remote)
Type: Full-time / Part-time

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Emergent is a public affairs and strategic advisory firm based in Singapore. We’re growing and we’re looking for someone who is effective at making things run smoothly.
 

This role is for someone who can handle admin and finance operations with confidence, and help build the workflows that keep a fast-moving team running efficiently.
 

What you’ll do

1. Finance operations (FinOps) & invoicing support
   Working in close alignment with the Managing Director and Accountant, you will support the business in maintaining clean, accurate, and timely financial operations, including:
   - Reviewing incoming and outgoing invoices for completeness and accuracy
   - Checking timesheets against invoices and flagging inconsistencies
   - Tracking payment status and follow-ups
   - Maintaining simple financial trackers and records
   - Supporting monthly operational reporting
    

2. Operations & admin coordination
   You’ll help keep the internal engine running day-to-day, including:
   - Managing shared trackers, templates, and internal documentation
   - Supporting scheduling and coordination across the team
   - Supporting internal team systems and light project coordination
   - Supporting hiring administration as needed
    

3. Workflow and process improvement
   You’ll help build simple, repeatable systems:
   - Documenting and enforcing new workflows and internal SOPs
   - Identifying friction points and proposing improvement
   - Helping trial and implement tools (including AI tools) that improve efficiency
    

What we’re looking for
We’re looking for someone who is:

• Highly organised and detail-oriented

• Comfortable working across admin, operations, and finance coordination

• Confident following up with others and maintaining accountability

• Proactive and able to spot problems early

• Calm, reliable, and discreet (trust matters in this role)

• Excited about building systems - not just doing tasks
   

Experience & skills

You should have:

• 3–6 years of experience in operations, admin, finance coordination, office management, or similar

• Comfort working with invoices, trackers, and timesheets

• Strong written and verbal communication skills

• Confidence working in a fast-paced environment with shifting priorities

• Strong proficiency in tools like Google Workspace, Microsoft Office, Xero, or similar
   

Bonus points

You’ll stand out if you:

• Have experience in consulting, agencies, startups, or professional services

• Have experimented with AI tools (e.g. ChatGPT, automation tools, templates, workflow assistants) to improve productivity

• Enjoy learning new tools and building efficient systems
   

Why this role matters

This is a foundational role. You’ll help shape how Emergent runs - not just today, but as we scale. If you love operational excellence, enjoy being the person who brings order to complexity, and want to grow with a modern, ambitious team - we’d love to meet you.
 

How to apply

Please send your CV to careers@emergentpublicaffairs.com, along with a short note on your relevant experience and why this role fits you.

• we will only entertain applications that include a short note on relevant experience

• (optional) an example or case study of a workflow/system you built or improved